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Open Administrative Positions

How to Apply to The Philadelphia Orchestra Association 

The Philadelphia Orchestra accepts resumes via e-mail, U.S. mail, and fax and keeps them on file for up to one year. If your application meets the qualifications for a position, the Orchestra's Human Resources Office will forward your resume to the hiring manager. In addition, you may be considered for any position for which you are qualified.

Due to the significant volume of resumes received, we regret that we cannot update you about the status of your employment application. A Human Resources representative will contact qualified candidates for an interview.

At the time of the interview, you will be asked to complete an employment application.

Three ways to apply: 

If you would like to be considered for a position please send a cover letter and resume to:

  1. humanresources@philorch.org
  2. Mail to: The Philadelphia Orchestra Association Attn: Human Resources  One South Broad Street | 14th Floor Philadelphia, PA | 19107
  3. Or fax to 215.875.7678

Indicate the position(s) desired in the subject heading of your e-mail and attach a cover letter and resume. Remember to include your name, address and telephone number on the front page of your resume. We also ask that you please mention how you were referred to us (website, newspaper ad, Orchestra employee). Please send only one copy of your cover letter and resume.

Resume Tips: 

The preferred method of application is via e-mail using a Microsoft Word format. The Philadelphia Orchestra is an Equal Opportunity Employer committed to diversity in the workplace.  The following administrative positions are open:

 

Vice President of Operations

The Philadelphia Orchestra invites applications and nominations for the position of Vice President of Operations, available in early 2019.

The Orchestra
www.philorch.org

The Philadelphia Orchestra is one of the preeminent orchestras in the world, renowned for its distinctive sound and admired for its legacy of imagination and innovation on and off the concert stage. The Orchestra is inspiring the future and transforming its rich tradition of achievement, sustaining the highest level of artistic quality, but also challenging and exceeding that level by creating powerful musical experiences for audiences at home and around the world.

As the founding resident company of the Kimmel Center for the Performing Arts, the Philadelphia Orchestra presents its main season there in Verizon Hall. Within the city, the Orchestra performs during summer months at the Mann Center for the Performing Arts and Penn’s Landing, Longwood Gardens, and the Philadelphia Navy Yard, which are often venues for free Neighborhood Concert Series as well as educational and community partnership programs. In summer, the orchestra enjoys a three-week residency in Saratoga, New York, and a week with Bravo! Vail! Music Festival in Colorado.

Through concerts, tours, residencies, presentations, and recordings, The Philadelphia Orchestra is global ambassador for Philadelphia and the nation. In addition to touring in Europe, the Orchestra has a five-year agreement with the National Centre for the Performing Arts in China and a five-year agreement with the Shanghai Media Group. The Orchestra has a strong media presence with recordings available on disc and digital music services, weekly radio broadcasts, and a national radio series on Sirius FM.

Yannick Nézet-Séguin is now in his seventh season as Music Director of The Philadelphia Orchestra. Matias Tarnopolsky was appointed President and CEO in 2018. Ryan Fleur is Executive Director.

The Position

The Vice President of Operations (VP-Ops) is responsible and accountable for management of the Orchestra’s daily operations. S/he inspires and manages orchestra personnel and production personnel. S/he influences and executes short- and long-term operating plans. S/he manages and oversees productions, operations, touring, and labor relations. S/he negotiates individual musician contracts and manages contracts with external partners.

The VP-Ops works with the Executive Director to meet both departmental and interdepartmental goals. S/he designs and executes the annual calendar to ensure the creative deployment of the orchestra and to maximize exposure and revenue for the Association. The VP-Ops manages the Association’s collective bargaining agreement (CBA) with the musicians and ensures that its terms and conditions are implemented and observed fairly and consistently. S/he works closely with the Kimmel Center to ensure the Orchestra’s production and artistic needs at Verizon Hall are met.

The VP-Ops is responsible for the preparation and multi-season management of the orchestra schedule and related budgets. The VP-Ops works closely with the VP of Artistic Planning, orchestra committees, and the CFO to draft three-to-five year operating plans and budgets, maintaining close communication with the CEO, Executive Director, and Music Director as needed. The VP-Ops is responsible for the planning and execution of all international and domestic tours.

The VP-Ops is a member of the senior leadership team and reports to the Executive Director. S/he supervises the Production Manager, Touring and Logistics Manager, and the Director of Orchestra Personnel.

Candidate Profile

The successful candidate will be a proven leader with a minimum of seven years’ management experience with a professional orchestra. S/he will have a thorough working knowledge of music and orchestras and successful experience with labor relations, collective bargaining negotiations, and electronic media.

The successful candidate will have the demonstrated ability to work collaboratively with orchestra musicians, guest artists, and high-profile personalities in an attentive, calm, and professional manner. S/he will have proven supervisory and interpersonal skills and dedication to maintaining a collegial and collaborative working environment.

The successful candidate will have strong planning, budgeting, and financial management ability. S/he will have excellent verbal and written communication skills and the ability to address a wide variety of constituents effectively. The successful candidate will have technological expertise and proficiency in MS Word and Excel. Knowledge of ArtsVision will be considered an asset.

The successful candidate will be a creative problem solver with the ability to balance multiple projects and competing priorities in a fast-paced environment. S/he will be a trusted colleague and good team player. S/he will be able to handle confidential information with discretion. S/he will be a person of high integrity, emotional maturity, good judgment, and common sense.

The successful candidate will be willing and able to accept a work schedule that includes evening and weekend events as well as domestic and international travel.

Compensation

Compensation, including benefits, is competitive and commensurate with qualifications and experience.

Applications

The Philadelphia Orchestra is an equal opportunity employer and is committed to diversity, inclusion, and equity in all facets of the organization. We seek to develop a diverse candidate pool and welcome nominations and applications from all qualified candidates regardless of race, gender, sexual orientation, age, disability, religion, or national origin.

Applicants are asked to prepare a cover letter that describes your specific interest in The Philadelphia Orchestra and outlines your qualifications for the position. Submit with a resume, salary requirements, and contact information for at least three professional references. Electronic submissions are requested. All applications will be treated as confidential and references will not be contacted without the candidate’s knowledge and agreement.

Please send materials to:
The Philadelphia Orchestra – VP of Operations
c/o Catherine French Group
2500 Q Street NW, Suite 623
Washington, DC 20007
applications@catherinefrenchgroup.com

Please submit material in Adobe PDF or Microsoft Word format

Vice President of Marketing

The Philadelphia Orchestra invites applications and nominations for the position of Vice President of Marketing, available in the Spring of 2019.

The Orchestra
www.philorch.org

The Philadelphia Orchestra is one of the preeminent orchestras in the world, renowned for its distinctive sound and admired for its legacy of imagination and innovation on and off the concert stage. The Orchestra is inspiring the future and transforming its rich tradition of achievement, sustaining the highest level of artistic quality, but also challenging and exceeding that level by creating powerful musical experiences for audiences at home and around the world.

As the founding resident company of the Kimmel Center for the Performing Arts, The Philadelphia Orchestra presents its main season there in Verizon Hall. Within the city, the Orchestra performs during summer months at the Mann Center for the Performing Arts and Penn’s Landing, Longwood Gardens, and the Philadelphia Navy Yard, which are often venues for free Neighborhood Concert Series as well as educational and community partnership programs. In summer, the Orchestra enjoys a three-week residency in Saratoga, New York, and a week with Bravo! Vail Music Festival in Colorado.

Through concerts, tours, residencies, presentations, and recordings, The Philadelphia Orchestra is a global ambassador for Philadelphia and the nation. In addition to touring in Europe, the Orchestra has a five-year agreement with the National Centre for the Performing Arts in China and a five-year agreement with the Shanghai Media Group. The Orchestra has a strong media presence with recordings available on disc and digital music services, weekly radio broadcasts, and a national radio series on Sirius FM.

Yannick Nézet-Séguin is now in his seventh season as Music Director of The Philadelphia Orchestra. Matías Tarnopolsky was appointed President and CEO in 2018. Ryan Fleur is Executive Director.

The Position

The Vice President of Marketing develops and leads the marketing strategy for The Philadelphia Orchestra as an institution and for the Orchestra’s programs and activities worldwide. The Vice President is responsible for the consistency and effectiveness of messages delivered to the Orchestra’s many stakeholders and diverse audiences through print and digital marketing materials, messaging, and the Orchestra’s website. The Vice President manages, promotes, protects, and expands The Philadelphia Orchestra’s brand. S/he ensures optimal positioning for The Philadelphia Orchestra in the local, regional, national, and international marketplace.

The Vice President of Marketing is responsible and accountable for achieving and exceeding annual revenue goals for subscription and single ticket sales, currently at $12 million, and for all aspects of audience development for The Philadelphia Orchestra’s concerts at the Kimmel Center and the Philadelphia Academy of Music. S/he designs and implements strategic marketing plans and ticket sales campaigns. S/he collects and analyzes sales and patron data to ensure data-driven marketing decisions designed to expand audiences and maximize revenue. The Vice President oversees design and content development for the Orchestra’s website and all print and digital marketing materials.

The Vice President of Marketing leads, motivates, supervises, and evaluates a marketing team of seven and manages a marketing budget of $3.5 million. S/he collaborates with the development team in securing and fulfilling concert sponsorships. S/he develops and directs individual giving campaigns for gifts of less than $1,000. S/he collaborates with the Artistic Planning team in developing ticket sales goals and marketing strategies for individual concerts and events. The Vice President of Marketing oversees and manages the Orchestra’s relationship with Ticket Philadelphia to ensure patron loyalty through excellence in all aspects of customer service.

Candidate Profile

The ideal candidate will be a seasoned professional who combines a passion for orchestras and symphonic music with the proven ability to build audiences, achieve revenue goals, and strengthen brand recognition internationally. S/he will be a creative and strategic thinker who is able to develop and lead implementation of institutional and event-specific marketing plans.

The successful candidate will have the demonstrated ability to conduct, analyze, and utilize market research to design marketing strategies that achieve revenue goals. S/he will be knowledgeable about marketing best practices for the performing arts, including patron services and retention, use of technology, social media, e-commerce, telemarketing operations, pricing and packaging, web marketing, licensing, sales, and institutional branding. A strong working knowledge of music, artists, and repertoire, although not required, will be considered an asset.

The successful candidate will have strong project management experience, including balancing multiple priorities and deadlines. S/he will demonstrate the ability to align priorities with institutional goals. S/he will be experienced in managing an organization’s brand, image, and message in multiple and diverse cultural environments.

The successful candidate will be an effective manager of human and financial resources. S/he will have excellent communication and organizational ability. S/he will be creative, curious, persistent, and imaginative. S/he will be a problem solver with a collaborative management style that focuses on accomplishment and success. The successful candidate will be a person of integrity and high ethical standards with a strong personal commitment to transparency. S/he will be able to accept a work schedule that includes attendance at evening and weekend performance and events.

Compensation

Compensation, including benefits, is competitive and commensurate with qualifications and experience.

Applications

The Philadelphia Orchestra is an equal opportunity employer and is committed to diversity, inclusion, and equity in all facets of the organization. We seek to develop a diverse candidate pool and welcome nominations and applications from all qualified candidates regardless of race, gender, sexual orientation, age, disability, religion, or national origin.

Applicants are asked to prepare a cover letter that describes your specific interest in The Philadelphia Orchestra and outlines your qualifications for the position. Please submit with a resume, salary requirements or expectations, and contact information for at least three professional references. Electronic submissions are requested. All applications will be treated as confidential and references will not be contacted without the candidate’s knowledge and agreement.

Please send materials to:
The Philadelphia Orchestra – VP of Marketing
c/o Catherine French Group
2500 Q Street NW, Suite 623
Washington, DC 20007
applications@catherinefrenchgroup.com

Please submit material in Adobe PDF or Microsoft Word format.

Web Manager - Marketing

Department: Marketing
Reports to: Vice President, Marketing
Supervisor to: Web Coordinator

Summary:

The Web Manager is the primary content manager for The Philadelphia Orchestra's website and email program. This position is accountable for ensuring a coherent presence across all interactive media channels and for supporting significant revenue across these channels. The Web Manager interfaces with staff in the following departments: Marketing and PR, Development, Collaborative Learning, Digital Media, IT Services, and counterparts at the Kimmel Center and Ticket Philadelphia. This position serves as an expert in patron facing technology, advocates for decisions that support an exceptional and consistent user experience and is critical to the success of The Philadelphia Orchestra's use of digital technology and platforms that expand the quality, engagement and sophistication of its online presence.

Essential Functions:

  1. Create, post and maintain web pages for www.philorch.org
  2. Creates, manage and executes outbound e-mail communications for the organization.
  3. Ensure that the Orchestra web pages are consistent in tone and language and reflect the overall strategy and brand of the institution.
  4. Develop and maintain a consistent web style guide across the organization and its various channels and departments.
  5. Set analytics benchmarks and goals; compile and distribute reports on web and email analytics and social media participation; make recommendations based on thorough evaluation of analytics.
  6. Further organizational efforts in online ticketing and fundraising initiatives.
  7. Work with the Digital Media team in developing digital asset management strategy which includes creating, implementing and regularly improving the organization’s digital asset management system.
  8. Drive the organization’s asset strategy and implementation on content decentralization and personalization
  9. Assist with analyzing and organizing all digital assets, including the metadata, taxonomy structure, tagging, implementation and rollout of the DAM, ensuring that all digital assets are uploaded into digital asset management system with accurate metadata.
  10. Organizing escalation and production flows, creating training materials, collaborate with contact center partners to lead the implementation of asset workflow support.
  11. Collaborate closely with IT Services department and external vendors on website maintenance, updates, SEO, planning and aligning marketing strategies with technology strategies.
  12. Work with marketing department to strategize online advertising and advise on emergent interactive advertising opportunities and analytics to further revenue goals.
  13. Help hire and directly supervise a Web Coordinator on all aspects of daily operations, including the website, email marketing, job tracking and production schedules and related online activities
  14. Keep ahead of web and social media trends, innovations and emergent interactive technologies; make recommendations on new features and applications to keep The Philadelphia Orchestra's position as an innovator in the field
  15. Other duties as assigned.

Education/Experience:

Bachelor's degree required, with five or more years in marketing and web technologies. Must possess a strong understanding of web marketing technology and know how to use electronic media to enhance The Philadelphia Orchestra's objectives, with a particular focus on revenue generation and engagement.

Knowledge/Skills/Abilities:

  1. Strong knowledge of HTML and CSS
  2. 2 or more years of experience using Episerver CMS version 11 and Drupal CMS version 7
  3. Expert knowledge of Adobe Creative Cloud Suite
  4. Experience with GitHub or similar code deployment tool a plus
  5. Experience with AngularJS and Amazon Web Services a plus
  6. Knowledge of search engine optimization and Google Grant management
  7. Stellar verbal and written communication skills
  8. Experience providing statistical tracking and report information.
  9. Experience managing multi layered projects
  10. Detail oriented and ability to work in a fast-paced, deadline driving environment
  11. A collaborative spirit and ability to engage colleagues and leadership
  12. An appreciation of classical music preferred

Working Conditions/Physical Demands:

Routine for office environment. Some evening and weekend hours required for Orchestra concert duties and seasonal demand.

To Apply: Send cover letter and resume to humanresources@philorch.org

Mail to: The Philadelphia Orchestra Association Attn:  Human Resources One South Broad Street, 14th Floor Philadelphia, PA  19107

Accounting Coordinator

Department: Finance
Reports to: Assistant Controller
Status: Exempt

Summary:

The Accounting Coordinator plays a vital role in the Finance department of The Philadelphia Orchestra Association. This position will contribute to the efficient and effective workings of the Finance department by executing daily tasks with a strong attention to detail.

The Accounting coordinator is responsible for assisting in all aspects of accounts payable function and assisting in the monthly close process and other Finance department duties.

Essential Functions:

  1. Daily analysis of accounts payable information, including vendor and general ledger account coding.
  2. Entering data into the Accounts Payable and General Ledger modules of the accounting system.
  3. Maintain hard copy and electronic filing system
  4. Assist in year-end tax preparation
  5. Prepare bank reconciliations and various other reconciliations.
  6. Work closely with members of all finance staff to ensure accuracy in monthly reporting.
  7. Assist in retrieval of documents for annual financial audit.
  8. Monthly report distribution to budget managers.
  9. Process check requests including medical benefit invoices.
  10. Work with HR department and benefit vendors for timely resolution of billing issues.
  11. Ad hoc accounting reporting requests.
  12. Other duties as assigned

Education/Experience:

Associates or bachelor’s degree in accounting preferred along with a minimum of 2 years of general accounting experience.

Knowledge/Skills/Abilities:

  1. Strong MS Office Skills required.
  2. Excellent communication skills with an ability to work toward problem resolution
  3. Self-motivated and high attention to detail.
  4. Ability to work as part of a team and respond to changing priorities with flexibility.
  5. Quick learner with exceptional organizational skills.

Working Conditions / Physical Demands

Routine for office environment.

Senior Accountant

Department: Finance
Reports To: Controller
Status: Exempt

Summary:

The Senior Accountant plays a vital role in the Finance department of The Philadelphia Orchestra Association. This position will contribute to the efficient and effective workings of the Finance department by executing daily tasks with a strong attention to detail. This role will utilize strong accounting knowledge, time management skills and effective problem solving to ensure success.

The Senior Accountant is responsible for assisting in all aspects of the monthly close process, preparing journal entries and reconciling balance sheet accounts and providing information to staff as required.

Essential Functions:

  1. Prepare journal entry and analysis as part of the month end process
  2. Maintain monthly account reconciliations
  3. Maintain daily cash flow reporting for ticketing activity
  4. Record and reconcile all facets of ticketing activity for deferred and recognized revenue, receivables and payables to Ticket Philadelphia and other entities. Research discrepancies as needed.
  5. Maintain open communication with Ticket Philadelphia regarding all aspects of ticketing related accounting.
  6. Record and reconcile external concert revenue
  7. Receive weekly gift and pledge reports from Development and create journal entries to record transactions in the General ledger.
  8. Become proficient with Tessitura software for both ticketing and fundraising reports.
  9. Review support for all gift processing to ensure the accuracy of unrestricted, temporarily restricted and permanently restricted designations.
  10. Work closely with members of all finance staff to ensure accuracy in monthly reporting.
  11. Ad hoc accounting reporting requests.
  12. Other duties as assigned

Education/Experience:
Bachelor’s degree in accounting required along with a minimum of 5 years of general accounting experience.

Knowledge/Skills/Abilities

  1. Strong MS Office Skills required.
  2. Excellent communication skills with an ability to work toward resolution of complicated transactions.
  3. Self-motivated and high attention to detail.
  4. Ability to work as part of a team and respond to changing priorities with flexibility.
  5. Quick learner with exceptional organizational skills and the ability to manage a high volume of diverse activities in a fast-paced performing arts environment.

Working Conditions/Physical Demands:
Routine for office environment.